New Physics Department Purchasing Policy:

UW Purchasing established a new policy effective July 1, 2009 that purchase orders under $3300 will no longer be accepted except for a limited set of transactions (pdf). As a result, the Physics Department has created a new purchasing policy for purchases under $3300. The preferred choice for purchasing will be to use eProcurement. The second choice is for research groups who purchase a larger number of items to assign one person in that group to get a ProCard and make the purchases. The third choice is to have Julie Taylor purchase items on her ProCard.

Frequently Asked Questions

Procurement Card (ProCard)

• Do I need a ProCard?
• If I don't need a ProCard, who do I contact to make a purchase?
• How do I apply for a ProCard if needed?
• What is required to be approved for a ProCard?
• What can I buy or not buy on a Procard?
• Who do I give the receipts and packing slips to?
• When is the documentation due?

eProcurement

• What is eProcurement?
• What can I purchase through eProcurement?
• Why should we use eProcurement?
• Who should I contact to order supplies through eProcurement?
• Who do I give the source documents to?

How do I know which is best for me to use? A Procard or Eprocurement?

• UW Procurement Guide to Goods and Services

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