Higgs @ Tevatron and LHC


This is a note about the travel  and a few other logistical arrangements. You may make your own arrangements, but if you wish assistance or wish us to arrange for the ticket purchase please let us know. Also please let us know of your plans as soon as you have made them so that we can reserve hotel rooms. The department travel coordinator is Julie Taylor, and her email is jultay@u.washington.edu.

Note that you will need to bring your own laptop if you wish to have regular access to computing services.

Information about travel to the University of Washington Particle Physics Group may be found at http://www.phys.washington.edu/groups/ptuw/pre-arrival.html.

The DOE has provided us with funds for visitor travel, local lodging, and a per diem of $45/day. Because we were not provided with funds for administrative assistance, we will be charging a $100 workshop registration fee, payable upon arrival in cash or check, to cover the cost of technical support for remote access to the workshop and administrative support. You should be able to be reimbursed for this cost from your home institution. If this will be not be possible for you, please let us know so we can give you a waiver. Those of you who are being reimbursed via the University of Oregon grant will need to check with the UO about reimbursement regulations.

Please note that to be reimbursed for your expenses:

·         Receipts are required for items over $50. See http://f2.washington.edu/fm/travel/receipts for other receipt guidelines.

·         Only Economy fare air tickets may be reimbursed. Under must circumstances you must use a US carrier or code share, however the Open Skies agreement allows for some non US carrier travel between the US and the EU, and Switzerland . See http://www.gsa.gov/portal/content/103191 for more information. Before purchasing any non US carrier ticket you should check with Julie Taylor.

·         Only travel to and from the University of Washington can be reimbursed.

·         The site http://f2.washington.edu/fm/globalsupport/forms-needed gives information about required documents for reimbursement of foreign nationals who are not US permanent residents.   Those of you who are not US citizens or residents will need to be sure we get copies before you leave of your passport, the port of entry stamp, and, if you are a Canadian citizen, we will need a copy of your I-94 form.  

Those of you who are not US residents or citizens will need to check on the requirements for a visa for US entry. For visa information please see http://travel.state.gov/visa/temp/temp_1305.html.  Many of you will be eligible for the Visa Waiver Program ("VWP"). However foreign travelers to the U.S. intending to use the VWP will be unable to enter the U.S. unless they have been  pre-authorized  by the new online "Electronic System for Travel Authorization" (ESTA). (http://www.cbp.gov/xp/cgov/travel/id_visa/esta/)

Travelers may log into ESTA as far in advance of their travel as possible but it is recommended no less than 72 hours before departure. The ESTA application asks for biographic, passport and other personal data, information about their proposed travel and stay in the U.S., and answers to questions similar to those on the I-94 document every visitor to the U.S. must complete prior to arrival. On submission, an ESTA tracking number is assigned. Travelers must log into the system to see the status of their case.  In most cases authorization to travel is issued almost immediately. In some cases, authorization might take two or three days. A very small percentage of cases might be denied, based on patterns of answers, personal circumstances, or for random quality control measures.

An ESTA authorization for travel to the U.S. will generally be valid for 2 years or until the applicant's passport expires, whichever comes first. However note that reauthorization is required if the traveler (1) changes his or her name; (2) changes his or her gender; (3) changes country of citizenship; or (4) should change any other answer to ESTA questions. If the ESTA application is denied, a visa application must be made at an appropriate U.S. Consulate before departure. In such instances the usual visa application process applies, which sometimes can be lengthy, and generally takes at least several days.

If you are not VWP eligible and will need an official invitation letter in order to apply for a  visa as a workshop speaker please let us know ASAP.

Bulletin #1 : Travel bulletin and a few other details


The physics colloquium on Monday at 4 pm will be given by Carlos Wagner. Anyone who is coming in  Monday in time to attend this is welcome to attend. And anyone who would like to get together with a group for dinner Monday evening  should let Ann Nelson know (anelson@phys.washington.edu), or Anna Goussiou (goussiou@u.washington.edu).


You should check the web page at http://www.phys.washington.edu/groups/ptuw/workshops/Higgs_UW/home.html for   schedule information. A preliminary version is posted now. We will be updating before the workshop with speakers, working groups, suggested airplane reading…


Julie Taylor, who had been the travel coordinator, is no longer at the physics department. The new travel coordinator is Tracy Yu (tyu@uw.edu). As Tracy is new to the department, to provide continuity, Lisa Smith is helping with coordinating travel and hotel reservations. Lisa’s email is autumn@u.washington.edu. If you do not have a confirmation for your hotel reservation please contact Lisa ASAP.


Three working groups with conveners have been organized so far. You should feel free to contact us or any of the conveners with suggestions. These are:

    Higgs decay into exotic particles: Itay Yavin (iy5@nyu.edu) and Stefano Giagu  (Stefano.Giagu@cern.ch)


    Boosted Higgs Decay: Steve Ellis (sdellis@u.washington.edu ) and Lian-tao Wang (lianwang@princeton.edu)


    Higgs cross section: Jianming Qian (qianj@umich.edu)


Registration will take place in C520 at 9 am on Tuesday. We will collect a $100 fee in cash or check for some administrative and AV expenses that the DOE does not allow us to pay for out  of our travel money. Those of you who are UW or UO employees, or who will not be able to get reimbursement from your home institution for this are exempt (less us know if the latter is the case).


C520 is in the Physics Building tower (tallest part of the building). The physics building is a 15 minute walk from the  University Inn, and you can get directions at the hotel desk, or print out a campus map from the workshop web page.


We will have a wine tasting on Tues evening at 5:30 pm in C520. We are planning a workshop dinner which will not be included in registration fee.


You should plan on bringing a laptop  for your computing needs. Laptop thefts have occurred in the physics building so you should never leave it unattended. You will be able to lock your office and should always do so. Wireless login information for the physics building will be sent before the start of the workshop.


Note: Ann Nelson will be out of email contact April 17-23, so if you need to contact someone during that period you should contact Tuhin Roy (tuhin@u.washington.edu)  or Anna Goussiou (goussiou@u.washington.edu).

Bulletin #2 : Last minute reminders and information: